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Frequently Asked Questions

What is included in the venue rental?

With indoor receptions in our Harborview Ballroom the total event space includes:

    • The ballroom, with round banquet tables that can seat 8-10 guests with neutral soft seat chairs, with standard lap length or floor length white  linens.
    • Tableware, silverware, and glassware.
    • A dedicated banquet manager to oversee the event, catering, and bar.
    • Set up and tear down of tables, chairs, etc.
    • Ballroom balcony overlooking the St. Joseph River Harbor with hi top tables and chairs
    • Adjacent Waterside rooms for your cocktail hour, which is also where your bar is located for the night with white linen cocktail tables.
    • Our Marina View Boardroom is available for use as your wedding suite to get ready for the day, starting as early as 8am on the day of your wedding

For our outdoor reception right on the Harbor, we have our Riverside area with our white fabric 40×80 tent covering the entire space and includes:

    • Tent with clear walls that can open on all sides.
    •  Round banquet tables that seat 6-8 with natural wood Chiavari chairs, with standard lap length or floor length white linens.
    • Tableware, silverware, and glassware.
    • A dedicated banquet manager to oversee the event, catering, and bar.
    • Set up and tear down of tables, chairs, etc.
    • A dance floor and portable bar right in the tent.


What is the venue Booking fee/deposit?

To book the venue we require a non refundable deposit of $3,000


What is the time frame for set-up?

Set up/decorating can begin the day of your event as early as 8:00am.


What is the time frame for my wedding day?

On site ceremonies are typically scheduled for 4:00PM with reception to follow. If your ceremony is offsite, reception starts at 5:00PM. All events end by 11:00PM.


When do we have to tear down?

All of your personal belongings and decorations must be out of the space by 12:00am the night of our wedding.


What is the wedding day time frame?

5:00pm Cocktail hour begins

6:00pm Cocktail hour ends, Guests asked to be seated for dinner,

Bar closed for dinner after guests take seats

6:10pm Wedding party introduced

6:15/6:30pm Salad and bread course served

6:25pm/6:50pm Entrée served

7:10pm Cake cutting, Toasts, First dance, etc.

9:30PM Late Night Snack served

10:30pm Bar closes

10:55pm Music stops

11:00pm Event ends, guests depart


What is the maximum number of guests for each space?

Ballroom & Waterside together can host up to 280 guests

Riverside Tent can host up to 200 guests


What types of tables and chairs are offered?

We offer a mix of round and long tables with guest tables being mostly round. Chairs are a basic banquet chair for the ball room. You can upgrade to a wood Chiavari chair for an additional fee. Chairs for the Riverside Tent are a natural wood Chiavari chair.


What types of linens are included?

Lap length linens are included in the basic package and floor length linens are included in the deluxe and premium packages. The basic package can be upgraded to floor length linens for an additional fee.


What is the food & beverage minimum?

The food and beverage minimum is the minimum about you must spend on your total food and beverage choices. For typical weddings this is $8,000.


Do you offer a ceremony space?

You can add on a ceremony space to your reception. In the warmer months this space is the Riverside tent.


When are final counts due?

Final counts are due 10 days prior to your event


When are additional payments due?

90 days prior – 50% of cost estimate due
60 days prior – 75% of cost estimate due
2 weeks prior -100% of total cost estimate due
4 days prior – Any remaining balance paid

Do we need to schedule a tour or do we just stop by?

Yes, you will want to follow the link to schedule a tour.


Do we have to use your bar and catering services?

Yes, you have to purchase all catering and bar services from The Inn at Harbor Shores for your event.


Where can my guests park during my reception?

We have a large parking lot right in the front of the hotel for guests.





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